Privacy Policy

PCAA Photo and Video Gallery Privacy Policy 

Effective Date: Jan 7 , 2025
Last Updated: Jan 7 , 2025 

 

  1. Introduction

[Prairie Central Adventist Academy] (“we,” “our,” or “us”) is committed to safeguarding the privacy and security of all students, families, staff, and alumni featured in our online photo and video galleries. This Privacy Policy outlines how we collect, use, store, and protect personal data in connection with the galleries, in compliance with applicable privacy laws and ethical standards in Winnipeg, Manitoba, Canada. 

 

  1. Scope of the Policy

This policy applies to all photos and videos collected, stored, and shared by [Prairie Central Adventist Academy] through our online platforms, including but not limited to the school’s website, mobile applications, or other digital tools. 

 

  1. Collection of Photos and Videos
  • Purpose of Collection: Photos and videos are taken during school activities, events, and day-to-day operations to document and share school experiences. 
  • Consent: Written consent is required from parents or legal guardians (or students, if they are of legal age) before capturing, storing, or sharing any photos or videos. Consent forms are provided at the time of enrollment and may be updated annually. 
  • Opt-Out Option: Parents or guardians may opt out of having their child’s photos or videos included by submitting a written request to [Insert Contact Information]. 

 

  1. Use of Photos and Videos
  • Authorized Use: Photos and videos will be used for purposes including but not limited to: 
  • Sharing school activities with parents, guardians, and alumni through secure galleries. 
  • Promoting the school through newsletters, brochures, or marketing materials (only with additional explicit consent). 
  • Internal use for educational or administrative purposes. 
  • Restricted Use: Photos and videos will not be sold, shared with third parties, or used for any purpose outside the scope of this policy without explicit consent. 

 

  1. Access and Security
  • Separate Alumni Gallery: A distinct and secure alumni gallery will be created to share photos and videos relevant to past students. Alumni will not have access to photos or videos of current students or school activities involving current students. 
  • Restricted Access: 
  • Current Student Gallery: Access to the current student gallery is limited to authorized users, including parents, guardians, staff, and current students. 
  • Alumni Gallery: Access to the alumni gallery is limited to verified alumni of [Prairie Central Adventist Academy]. 
  • User Authentication: Users must create accounts with strong passwords to access the galleries. Multi-factor authentication (MFA) may be required for added security. 
  • Encryption: All data is encrypted in transit (via HTTPS) and at rest to ensure secure storage. 
  • Audit Logs: Access logs are maintained to monitor usage and detect unauthorized access. 

 

  1. Privacy Features
  • Role-Based Access: 
  • Current users (students, parents, guardians) can only view photos and videos relevant to their child’s class, group, or activity. 
  • Alumni will only have access to the alumni gallery containing content specific to alumni activities or general school events that occurred during their time at the school. 
  • Photo Masking: Faces of individuals without consent are blurred or omitted. 
  • Download Restrictions: Downloading photos or videos is disabled unless expressly permitted. 
  • Watermarking: Photos and videos may include watermarks to prevent unauthorized use or distribution. 

 

  1. Parental and Alumni Controls
  • Review and Approval: Parents, guardians, and alumni may request to review photos or videos before publication. 
  • Removal Requests: Parents, guardians, or alumni can request the removal of specific photos or videos by contacting [Insert Contact Information]. Requests will be addressed within [Insert Timeframe]. 

 

  1. Data Retention
  • Retention Period: Photos and videos will be retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. 
  • Deletion Requests: Parents, guardians, or alumni may request deletion of specific photos or videos by contacting [Insert Contact Information]. Deletion will occur within [Insert Timeframe] upon verification. 

 

  1. Legal and Compliance Obligations
  • Applicable Laws: We comply with all applicable privacy laws, including but not limited to: 
  • The Personal Information Protection and Electronic Documents Act (PIPEDA) 
  • Manitoba’s Freedom of Information and Protection of Privacy Act (FIPPA) 
  • The Youth Criminal Justice Act (YCJA) (if applicable) 
  • Third-Party Services: If third-party platforms are used to host or manage the galleries, we ensure they comply with equivalent privacy and security standards under Canadian law. 

 

  1. Updates to the Policy

This policy may be updated periodically to reflect changes in practices, technologies, or legal requirements. Parents, guardians, and alumni will be notified of significant changes via email or the school’s website. 

 

  1. Contact Information

For questions, concerns, or requests related to this policy, please contact:
[Prairie Central Adventist Academy]
Address: [56 Grey Street], Winnipeg, Manitoba
Email: [imighty@pcaa.ca]
Phone: [204-667-2383] 

 

By accessing or using the school’s online photo and video galleries, users acknowledge and agree to the terms of this Privacy Policy. 

 

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